Survey for Early Career Researcher 2024 – data protection notice
You are about to take part in a scientific study. This notice describes how your personal data will be processed during the study. You have the right to receive this information by law.
Tieteentekijöiden liitto ry. (later “Data controller”)
Address: Rautatieläisenkatu 6, 00520 Helsinki
Survey contact person: Miia Ijäs-Idrobo
Data protection officer: firstname.lastname@example.org
Researcher: Tina Lauronen, Opiskelun ja koulutuksen tutkimussäätiö Otus sr, email@example.com
Personal data to be processed during the study
The study will not collect directly identifiable personal data such as names or personal identity codes. The study will ask you to provide the following indirectly identifiable personal data:
- year of birth
- mother tongue
- career stage
- educational institution
- branch of science
- doctoral study time
- main source of income
The data will not directly reveal your identity, but together they can communicate it to the researchers. You may also give data from which you may be indirectly identifiable in your open responses.
With the consent of the data subject, the study will also collect and process the sensitive personal data listed below (EU General Data Protection Regulation, Article 9, paragraph 2a):
- Racial or ethnic origin
- Political, religious, or philosophical beliefs or trade union membership
- Sexual behaviour or sexual orientation
- Need for social welfare or social welfare services received, support measures and other benefits
Sources of personal data
In the study, your personal data will be collected through a survey with your own consent. Participation in the study is voluntary. Responding to individual questions is also voluntary.
Law basis of processing
Personal data is processed on the basis of the participant’s consent and for scientific research that is in the public interest (EU General Data Protection Regulation, Article 6, paragraphs 1a and 1e).
Transfer or disclosure of data outside the research group
Once the study has ended, the research material will be anonymised and coarsened as necessary and archived by the Data controller. The Data controller does not transfer or disclose the data to any third party. Your personal data is handled only by the responsible researcher and employees of the Data controller who have grounds to handle the data based on their work.
Transfer or disclosure of data to countries outside the EU or the European Economic Area
Your personal data will not be disclosed outside the EU or EEA.
Automated decision making and profiling
In the study, your personal data will not be used for automated decision-making. In the study, the purpose of processing your personal data is not to evaluate or profile your personal characteristics; instead, your personal data and characteristics will be evaluated from a wider scientific research perspective.
Safeguards to protect your personal data
The data collected during the study will be processed confidentially in the manner set out by data protection legislation. It will not be possible to identify your data from the research findings, other studies, or publications related to this study. The following safeguards will be used to protect the personal data:
- The research data will be converted into a format in which the data subject can no longer be identified once the personal data are no longer necessary in order to carry out the research or to confirm that the results are accurate.
- Data to be processed in information systems will be protected by means of user ID and only named researchers on the project and experts of the Data controller will be able to access the data.
- The results are presented with identification information removed or anonymised.
You have the right to check your personal data. You also have the right to request a rectification, supplementation, or erasure of your personal data. Please note, however, that the right to erasure does not apply if the erasure of the data renders impossible or seriously impairs the achievement of the objectives defined in this Privacy notice, or the data requires to be preserved due to a legal framework.
You have the right to object or limit the processing of your personal data within applicable legal framework.
You have the right to receive the personal data you have submitted to the Data controller in a structured, commonly used, and machine-readable format and have the right to transmit these data to another controller.
You have the right to withdraw your consent, provided that the processing of the personal data is based on consent. The withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal.
Right to lodge a complaint
You have the right to lodge a complaint with the Office of the Data Protection Ombudsman if you think your personal data has been processed in violation of applicable data protection laws.
Office of the Data Protection Ombudsman: https://tietosuoja.fi
Your may ask about this privacy notice or further details regarding the processing of your personal data by contacting firstname.lastname@example.org