Working time and absences

Working time

University teaching and research staff

According to the General Collective Agreement for universities, the annual working time of university teaching and research staff is 1,612 hours. The changes to working time come into effect on 1 August 2020. Employees are responsible for their working time and for using it for the duties detailed in the work plan. If necessary, the supervisor and the employee will review the implementation of the work plan and the results of the work in relation to the total working time during the academic year.

Each employee draws up a work plan annually with their supervisor. When formulating the work plan, the employee’s participation in teaching, research and other duties is taken into consideration. The aim is to coordinate the work plans of a unit so that each employee in turn will have an opportunity for a period of research work free of teaching and administrative duties.

The work plan must take into account any extended absences, such as family leaves, that may be relevant in terms of the plan’s contents. Following an extended period of absence, the plan’s completion prior to the absence is reviewed, and the plan is amended as necessary. If new duties are agreed during the academic year that cannot be considered part of the duties covered in the work plan, the plan must be modified accordingly.

Other staff

The regular working time is a maximum of 7 hours 15 minutes a day and 36 hours 15 minutes a week on average.

Annual holiday

Other university staff

Annual holiday is determined by the length of the employment as described in the General Collective Agreement for universities (Chapter 2: Regulations on annual holidays).

Persons under the working time regulations of teaching and research staff are subject to the collective agreement’s holiday regulations only in terms of holiday pay. The holiday pay is paid in connection with July’s salary. The pay is determined by the salary of the post in which the employee is in June.

The amount of holiday pay

The holiday pay of a salaried employee is:

  • 4 per cent of the salary for the month preceding the month in which the holiday pay is paid, multiplied by the number of full holiday credit months, if the employee has been directly employed by the current employer or another university for less than a year by the end of the holiday credit year
  • 5 per cent of the salary for the month preceding the month in which the holiday pay is paid, multiplied by the number of full holiday credit months, if the employee has been directly employed by the same employer, another Finnish university, a research institution comparable to a university or a university hospital for at least a year by the end of the holiday credit year
  • 6 per cent of the salary for the month preceding the month in which the holiday pay is paid, multiplied by the number of full holiday credit months, if the employee has been in employment that entitles them to annual holiday for at least fifteen years before the start of the holiday season (by 31 May).

The calculation of the 15-year employment period includes full-time employment in the service of:

1. the current employer university

2. another Finnish university

3. the Finnish government, excluding time in military or non-military service, in crisis management and peacekeeping duties, as well as leaves other than sick leave and family leave according to Chapter 4 Section 1 of the Employment Contracts Act

4. another employer in Finland or abroad insofar as it is of significant benefit for performing the employee’s duties.

At the start of the employment, the employee must give an account of the previous work experience they wish to be considered in granting annual holiday benefits.

Sick leave

An employee has the right to be absent from work if they are unable to perform their duties due to a verified illness, handicap or injury. The employer must be notified immediately.

The paid sick leave period is determined as follows:

Length of employment  Maximum length of paid period 
under 1 month 1+9 weekdays, 50% of salary
1 month–under 1 year 40 calendar days a year and after that 75% of salary for a maximum of 365 calendar days in total
1 year–under 5 years 50 calendar days a year and after that 75% of salary for a maximum of 365 calendar days in total
5 years– 60 calendar days a year and after that 75% of salary for a maximum of 365 calendar days in total

If the employee transfers from one university to another university, a research institution comparable to a university or university hospital, previous work experience will be taken into account in the length of the employment when calculating the period of paid sick leave.

Other absences

Paid days off:

  • 50th and 60th birthdays
  • own wedding day and the day of registering partnership
  • the day of a close relative’s funeral
  • a maximum of one day due to a family member’s death
  • sickness of a family member other than a child under 10 years old or a disabled child if leave is necessary to arrange or provide care for the sick person
  • call-up day