Compensation recommendation 2020

The compensation recommendation of the Finnish Union of University Researchers and Teachers is meant to be applied to occasional work that is not related to the university researcher’s or teacher’s task or position.

The earnings of a university researcher or teacher are generated from many separate sources of income. In addition to salary, grants and other monetary compensations, a university researcher or teacher also earns money e.g. from teaching, writing and public presentations. For many university researchers and teachers, income other than salary is a significant part of generated income. In the promotion of interests, the significance of this extra earnings has so far been considered minimal.

Compensations are a negotiable matter. The recommendations on the website help to estimate asking rates. Competence should not be sold for cut-rate prices or without compensation: charging a reasonable rate promotes the position of other people who do occasional work or freelance work.

The compensation recommendation is based on the idea that when writing, giving a public presentation or producing information, university researchers and teachers – including junior researchers – are special experts in their own fields.

It also makes a difference who has ordered the presentation, text or other expert work. Compensations from universities and many educational establishments are confirmed beforehand, and they cannot be individually negotiated. In addition, buyers’ ability to pay varies. Small town associations cannot be invoiced the same way as, for example, a large international corporation or a trade union.

A presenter or educator is entitled to travelling allowance and daily allowance according to the government’s regular daily allowance practice. They are also entitled to a cancellation fee.

Like compensation, the copyrights of university researchers and teachers are also a topical matter. Copyrights may relate to a text, presentation or the quoting of a text. Questions about copyright arise in relation to, among other topics, online teaching, as well as the recording and reuse of lectures.

Compensation for written work

The minimum compensation for a requested article in a non-fiction book, a newspaper article or a similar text with a precisely defined theme, length, due date and other characteristics, is EUR 185 per sheet, but at least EUR 759 for one individual text.

The minimum compensation for a text offered by the author himself/herself is EUR 140 per sheet.

If the compensation is determined by the length of the text, the compensation should be at least EUR 140 per sheet.

A sheet here refers to approximately 2,200 characters (including spaces) or approximately 28–30 lines of text.

Commissioned research and reports

It would be best to conduct commissioned research and reports on a monthly salary basis. A reasonable salary for expert work is EUR 3,500 or higher.

If the work is done for an hourly wage, the basic hourly wage can be calculated by dividing your monthly salary by 100. However, at the minimum, the hourly wage should be EUR 40.

Royalties

Royalties are typically tied to the revenue (excluding VAT) earned by the publisher: the author receives a pre-defined percentage of that revenue. See more of the recommendation of the Finnish Association of Non-fiction writers.

Are you a member of the Finnish Association of Non-fiction writers? The criterion for membership consists of one or more published non-fiction books, a textbook or otherwise published non-fiction work that is equivalent to approximately 200 printed pages. The membership fee is EUR 81 per year and in return the members receive advice on matters related to publishing agreements and copyrights, and training, events and member gatherings that support non-fiction writing. The Finnish Association of Non-fiction Writers also awards grants.

Compensation for presentations

If the compensation for a presentation has not been confirmed beforehand, the following can be regarded as a basis for the requested compensation:

The length of the presentation and time spent preparing it affect the request. The coefficients used by Akava have been applied below:

Presentation on the same topic/hours 1 2 3 4
Preparation coefficient/hours 5 4 3 3
Hours that the basic hourly fee is paid for 5 8 9 12

The compensation may be increased

  • if material that is related to the presentation is published on the commissioner’s website
  • if the lecture is given in a language other than the presenter’s mother tongue

The basic hourly fee can be calculated by dividing your monthly salary by 100. However, at the minimum, the hourly wage should be EUR 40.

For participating in a panel discussion, you can charge EUR 150 – 250 depending on the number of participants and amount of work.

Example:
You were asked to give an hour-long (or half-hour-long) presentation at the organisation’s or company’s seminar. Preparing the presentation takes five hours. First calculate your basic hourly fee (your monthly salary divided by 100). The compensation is five times your basic hourly fee.

If you are working under a grant or receive occasional income, the requested compensation in that case can be 5 x EUR 40 = EUR 200.

If the material is published on the commissioner’s website, add 10% to the requested compensation. If you give the presentation in a language other than your mother tongue, add 10% to the requested compensation.

Appearance on TV or radio

The requested compensation can be based on the rates defined in the collective agreement known as the Yhtyneet-sopimus. The Yhtyneet-sopimus agreement regarding matters on compensation and terms of employment has been signed by the Finnish Broadcasting Company and the Finnish Association of Non-fiction writers, among others. The agreement determines the amounts of compensation paid for producing a radio or television programme and for appearing in a programme.

According to the Yhtyneet-sopimus, compensation is not paid for statements, interviews and announcements of news nature that are related to the duties, appointment or position held by the presenter either permanently or temporarily. The following text consists of appearances listed in the Yhtyneet-sopimus that are typical for a university researcher or teacher.

Audio work

Scientific or popular presentation and book presentations up to 5 minutes EUR 209.60 – 255,71 and for each following minute EUR 18.23 – 22,24.

Interview up to 5 minutes EUR 59.07 and for each following minute EUR 6.13.

Discussion participant up to 10 minutes EUR 254.63 and for each following minute EUR 13.11. The above compensation is paid to participants, unless otherwise agreed in writing, based on the length of the programme’s discussion component and divided by the number of participants in the discussion. If there are more than five participants in the discussion, the compensation is one fifth of the total compensation.

Audiovisual work

Statements and interviews up to 5 minutes EUR 90.10 and for each following minute EUR 8.28.

Expert opinions and presentations up to 5 minutes EUR 247.86 and for each following minute EUR 22.43. An expert opinion requires a pre-assigned question, and addressing it requires preparation and research. An expert is a person who has completed their doctoral studies in the field in question or otherwise obtained a vast amount of experience in the fields in question.

Discussion participants up to 10 minutes EUR 352.48 and for each following minute EUR 5.52. The above compensation is paid to participants, unless otherwise agreed in writing, based on the length of the programme’s discussion component, divided by the number of discussion participants. If there are more than five participants in the discussion, the compensation is one fifth of the total compensation and at minimum EUR 86.36.

Other expert work

For example, the hourly wage for consulting should be your monthly wage divided by 100, but at minimum EUR 40. A daily fee should be at minimum EUR 300–400, depending on the expert’s consulting experience.

Travel costs

According to Akava’s recommendation, it is recommended that the client pay the travel costs in accordance with the collective agreement concerning travelling expenses of public servants and state employees. These costs include travel tickets and their acquisition costs, local travel, travel equipment costs, airport tax and transportation costs and daily allowance, hotel fees, etc.

If the presentation is cancelled due to a reason unrelated to the presenter near the agreed date, the presenter may request half of the compensation for work already completed.